The DocScanner app is well known for its productivity increasing features that can save you a great deal of time. Designed to scan & archive your documents with just a single tap, we listed here five key ways on how to improve your productivity with DocScanner.
#1 Let DocScanner take care of all the adjustments
Most scanner apps prompt the user to adjust the document after scanning – drag corners, correct white balance, rotate document – all that stuff. DocScanner, however, does all the adjustments for you. No need for time consuming manual adjusting. Just place the document on an even surface, tap once, and let DocScanner take care of the rest.
#2 Batch scan & sort documents using DocScanner’s auto-sort feature
Time to unclutter your desk covered with all kinds documents, receipts, and biz cards? Storing different types of documents to different cloud storage services? Then make use of the auto-sort feature. With auto-sort, DocScanner can tell the difference between a document, business card, receipt, and a whiteboard. Additionally, you can set different document types to be uploaded to different folders or different cloud storage services. See the auto-sort in use with Evernote on this Youtube video.
#3 Tap once to scan & auto-upload documents to the cloud
#4 Use DocScanner’s OCR ability to convert documents to plain text, and to make their content searchable
As you may know, DocScanner comes with an Optical Character Recognition (OCR) ability as a standard. Use the OCR feature to convert documents to plain text. Once the OCR has extracted the text, it is pasted to the PDF document as metadata. This way you can make your documents searchable on your iDevice, and on any laptop or PC. See a document being OCR’d on an iPad in this Youtube video.
#5 Sync DocScanner documents between iOS devices through iCloud
Since the release of DocScanner 6 iOS, there’s been a possibility for iCloud syncing between iOS devices. If you happen to be a proud owner of both an iPhone and an iPad, you can have your DocScanner documents available on both your devices. Just turn the iCloud on in the Settings menu. Once switched on, all your documents are backed up in the iCloud. The iCloud can also save the day, and your documents, when installing DocScanner to a new iDevice, or when doing a re-install.
During the past 30 days, we published a series of blog posts and video tutorials on cloud storage services - Evernote, Dropbox, and Google Drive – and how to link them to the DocScanner app. In the mobile era, cloud storage has become the standard for storing files and transferring them between devices and users. We listed here five top reasons why you should use one.
1 Access your documents anywhere
The main advantage of keeping your documents in the cloud is that you can access them virtually anywhere with an internet connection. All cloud storage services have their own apps you can install on your mobile device. Most cloud storage services can also be used via browser, so accessing your files on a laptop or PC should be as fast and convenient as with your mobile device. Browser access can also be great for situations where you need to access your files using a device other than your own.
2 Share your documents easily
In addition to being able to access your documents anywhere, sharing is another important reason to use a cloud service. Usually, the person you decide to share a file or a folder with needs to be a user of that same cloud storage service. Whether it’s lecture materials or work documents, sharing in the cloud is super easy & fast!
3 Keep your documents safe
Mobile devices can get broken or lost quite easily. Using a cloud storage as a depository for your files ensures they are safe should your device get broken or lost. When using cloud storage services with DocScanner, you can set DocScanner to auto-upload your documents to the cloud. This way you can keep all your DocScanner documents safe. DocScanner also supports iCloud. Upload your DocScanner documents to the iCloud, and make them available on all your iOS devices. The iCloud can also recover your documents when installing DocScanner on a new device, or when doing a re-install.
4 Get cloud storage space for free or at very low cost
Almost all cloud storage services operate on the freemium model, where you get a certain amount of space free of charge, and more when you pay. At the moment, premium subscription for Evernote gives you 1 GB of monthly uploads and costs only five dollars per month. Even if you decide to go for the free plan, you still get 60 MB of monthly uploads – still enough for dozens of documents. A 100 GB subscription to Dropbox costs $99 per year, or $8.25 per month, and basically gives you a second hard drive. If you don’t need that much, you can still have 2 GB for free.
5 Accumulate a personal file archive in the cloud you can use in different occasions
Showing photos to your friends & relatives? Sharing lecture materials with other students at school? Storing receipts in the cloud for accounting? Why not to accumulate a personal archive in the cloud you can access anywhere, anytime? Use different cloud services for different purposes. Upload documents and receipts to Evernote, share photos on Dropbox, and collaborate on office documents on Google Drive.
A Google cloud integration has existed in DocScanner ever since 2010. That’s when the Google Docs was introduced to the app. Since then, Google Docs has evolved from an online office suite into Google Drive, a full-featured cloud file storage and synchronization service. Offering 5 GB of free online storage, and more if you pay, Google Drive is a considerable alternative as a cloud storage for your files.
Knowing this, we shot this video tutorial showing how to connect Google Drive with DocScanner. We also set DocScanner to auto-upload scanned documents to Google Drive. This way, you can upload all the documents you scan automatically to your selected folder on Google Drive, and make your life run smoother.
DocScanner has been a longtime friend of Evernote, a cloud-based note taking & archiving service. In this 1½ minute video tutorial, we demo with the latest version of DocScanner iOS, the v6.0.12, on how to link Evernote with DocScanner, and how to set DocScanner to auto-upload documents to Evernote.
For those unfamiliar with Evernote, it’s a cloud service that allows the user to create, upload, tag, and search notes & documents. Many DocScanner users use Evernote as a depository for their documents they have created with DocScanner. If a user has OCR’d or tagged a document in DocScanner, the extracted text and tags will transfer to Evernote with the document, making them extremely searchable.
The DocScanner iOS app was recently updated with a new user interface theme. With the introduction of this new, darker theme, DocScanner makes a partial return to its original, darkened appearance.
The v6.0.11 update also makes page counts visible in the document manager, if a document has more than one page. The page count is displayed stylishly in a circle on the top of each multi-page document, allowing the user to quickly & easily see the page count.