DocScanner is your multi-functional copying & archiving tool for all kinds of documents. Capable of much more than just basic scanning of documents, here are three things you can use your DocScanner for:
1 Declutter your desk
Got a desk covered with documents, business cards, receipts, and other types of clutter? Use DocScanner to declutter it. How? It’s simple, as DocScanner can tell the difference between document types. In addition, it can auto-sort the documents to separate folders by their type. Just scan all the documents that clutter your beautiful desk! Now with digitized copies of your papers, you can trash the clutter if you want with no worries.
2 Make your scanned documents searchable
DocScanner creates PDF documents by pasting the scan result as an image to the document. To make the document text copyable and searchable, DocScanner comes with a handy OCR feature. Use the OCR to transform the PDF into plain text. Having the document as plain text makes it possible to copy & paste it to any iOS app, such as Gmail, Mailbox, or Notes. The extracted text is attached to the PDF as metadata, making the document searchable in any environment.
3 Share your documents in the cloud
DocScanner can upload scanned documents to Evernote, Dropbox, and Google Drive. By storing your scanned documents to a cloud storage service, it’s easy to access them virtually from anywhere with an internet connection. If you want to share your documents, you can easily allow access to the cloud folder where your documents are located.
During the past 30 days, we published a series of blog posts and video tutorials on cloud storage services - Evernote, Dropbox, and Google Drive – and how to link them to the DocScanner app. In the mobile era, cloud storage has become the standard for storing files and transferring them between devices and users. We listed here five top reasons why you should use one.
1 Access your documents anywhere
The main advantage of keeping your documents in the cloud is that you can access them virtually anywhere with an internet connection. All cloud storage services have their own apps you can install on your mobile device. Most cloud storage services can also be used via browser, so accessing your files on a laptop or PC should be as fast and convenient as with your mobile device. Browser access can also be great for situations where you need to access your files using a device other than your own.
2 Share your documents easily
In addition to being able to access your documents anywhere, sharing is another important reason to use a cloud service. Usually, the person you decide to share a file or a folder with needs to be a user of that same cloud storage service. Whether it’s lecture materials or work documents, sharing in the cloud is super easy & fast!
3 Keep your documents safe
Mobile devices can get broken or lost quite easily. Using a cloud storage as a depository for your files ensures they are safe should your device get broken or lost. When using cloud storage services with DocScanner, you can set DocScanner to auto-upload your documents to the cloud. This way you can keep all your DocScanner documents safe. DocScanner also supports iCloud. Upload your DocScanner documents to the iCloud, and make them available on all your iOS devices. The iCloud can also recover your documents when installing DocScanner on a new device, or when doing a re-install.
4 Get cloud storage space for free or at very low cost
Almost all cloud storage services operate on the freemium model, where you get a certain amount of space free of charge, and more when you pay. At the moment, premium subscription for Evernote gives you 1 GB of monthly uploads and costs only five dollars per month. Even if you decide to go for the free plan, you still get 60 MB of monthly uploads – still enough for dozens of documents. A 100 GB subscription to Dropbox costs $99 per year, or $8.25 per month, and basically gives you a second hard drive. If you don’t need that much, you can still have 2 GB for free.
5 Accumulate a personal file archive in the cloud you can use in different occasions
Showing photos to your friends & relatives? Sharing lecture materials with other students at school? Storing receipts in the cloud for accounting? Why not to accumulate a personal archive in the cloud you can access anywhere, anytime? Use different cloud services for different purposes. Upload documents and receipts to Evernote, share photos on Dropbox, and collaborate on office documents on Google Drive.
DocScanner has been a longtime friend of Evernote, a cloud-based note taking & archiving service. In this 1½ minute video tutorial, we demo with the latest version of DocScanner iOS, the v6.0.12, on how to link Evernote with DocScanner, and how to set DocScanner to auto-upload documents to Evernote.
For those unfamiliar with Evernote, it’s a cloud service that allows the user to create, upload, tag, and search notes & documents. Many DocScanner users use Evernote as a depository for their documents they have created with DocScanner. If a user has OCR’d or tagged a document in DocScanner, the extracted text and tags will transfer to Evernote with the document, making them extremely searchable.
Universities and colleges these days can be the last fortresses of the paper era. Although most professors and teachers write their lecture material with a word processor, it is commonly distributed as regular handouts. This can be troublesome if you miss a lecture, and there is a limited number of handouts. In some cases you may also wish to copy the lecture notes your friend has made. Usually you would just go to your friend, and ask if you could make a copy of his handout or notes.
Well, this is still the case, except now in the Post-PC era you don’t have to go looking for the nearest copy machine. All you need is your smartphone or tablet with DocScanner and Evernote installed and you are good to go. Digitize any document with DocScanner and share it on Evernote with a single tap. So here’s how to do it.
First, have DocScanner and Evernote installed in your device, and register an Evernote account. Create a new Evernote notebook. You can share the notebook with anybody you like. Start DocScanner, and set it to send scanned documents to the Evernote notebook you just created. Scan the handouts and lecture notes you need. Voilà! – You now have them digitized in your Evernote notebook. You can create as many notebooks you like. This helps to keep your handouts and notes organized. Create a notebook for each lecture or subject.
The DocScanner + Evernote combo is at its best on your tablet. The tablet screen is usually big enough to view the documents in readable size without any zooming in, and most tablets come with a high resolution camera to allow on the spot scanning of any handout or lecture notes paper. Copying and sharing handouts and lecture notes has never been this easy and productive!
Get the apps
Did you download DocScanner for iOS last week? A lot of people did, as DocScanner was ranked as the #1 productivity app in dozens of countries. Great! Here’s a short introductory to file hosting services you can extend your newly downloaded DocScanner with.
DocScanner saves all scanned documents to its own document organizer. In addition to that, DocScanner supports a range of file hosting and synchronization services. We know that there are many of such services out there, so we have selected the five most potent ones to be used with DocScanner – each of them with their own advantages.
The basic functionality of Evernote is built around notetaking. This makes Evernote perfect for adding comments and tags to your scanned documents. With Evernote, you can create shared notebooks to easily share documents with anyone. If needed, you can password protect a shared notebook to limit access to it. Check also this earlier blog post on Evernote: How to manage receipts effectively with DocScanner and Evernote.
A cloud based file hosting service at its purest, Dropbox is one of the simplest ways to upload your scanned documents online. The best thing about sending files with Dropbox is that the recipient doesn’t need to have it installed on his device, as Dropbox can generate a shortened URL for downloading any file with any browser.
Google Drive is a highly relevant service because of its word processing application. DocScanner features an Optical Character Recognition (OCR), which can extract the text out of a scanned document to be processed with a word processor. Extract to Google Drive word processor to edit the text of the scanned document. The biggest advantage of this is that you can use the word processor to check and autocorrect the OCR output.
The iCloud can be a valuable feature if you are a person with more than one Apple device. A file synchronization and back-up service, iCloud syncs your DocScanner documents so that they are available on all your Apple devices running DocScanner.
- If you like to add comments and tags to your documents, Evernote is good for this.
- If you just need a simple file hosting service without much additional functionality, use Dropbox.
- If you need to edit the text in your scanned documents, use Google Drive and its word processor.
- For backing up and synchronizing your files between two or more Apple devices, iCloud is the best.